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Get to know Role Sets - Access Levels
Get to know Role Sets - Access Levels

Understand each Access Level control and the capability it changes for a user in a given role set

Leon avatar
Written by Leon
Updated over a week ago

Understanding Permissions and Access Levels in iluminr

In the world of iluminr, managing access and permissions is crucial for maintaining the security and efficiency of operations. This management is primarily handled through the concept of Role Sets and Access Levels.

Role Sets in iluminr are foundational to managing people within the platform. They dictate what action plans a user can see and enable administrators to exert control over various permissions.

The access levels within iluminr are broadly categorised into two types:

  1. Functional/feature access; and

  2. Data access.

Functional access deals with what a user can interact with, while Data access determines the data a user can view or modify.


Feature Access

Event Dashboard

Features in an Event Room

Feature

Element

Access

Event Gauge

Incident assessment widget

View the incident assessment widget in Event Rooms

Event Location

Map widget with impacted sites

View and access the map widget in event rooms

Fact & Assumption

Information board

View and access the information board in event rooms

Task Board

Event tasks board

View and access event tasks in event rooms

Issue Board

n/a*

Action Plans

n/a*

My Tasks

n/a*

Activate Teams

Activate teams buttons

Access the activate teams buttons in event rooms

Notify Contacts

Notify button

Notify contacts on the home screen and in event rooms

Message Log

Message log button

Access the communications dashboard of previously issued communications, including responses

Close Event

Close event button

View and interact with close event button in event rooms

Incident Assessment

Impact Assessment

Complete and redo an incident assessment in event rooms

Documents & Resources

Access Documents in Event Rooms - See Data access below for more information

Impact Assessment

Impact Assessment

Complete and redo an impact assessment in event rooms


Workflow

Supporting Features in Event Rooms and Communications

Feature

Element

Access

Initiate Event

Create an event

Create a new Event Room from the Home Screen and/or in the Event Rooms/Current Events page

Incident Assessment

Incident assessment widget

Complete and Redo an Incident Assessment in Event Rooms

Activate Teams

Activate Teams button

Command Centre

n/a*

Action Plans

n/a*

Impact Assessments

Impact assessment widget

Complete and redo an impact assessment in event rooms

Support features in Event Rooms

Feature

Element

Access

White Boards

Information and Event Tasks Boards in Event Rooms

View and Access Information and Event Task Boards in Event Rooms

Briefing Templates

n/a*

Crisis Meeting Agenda

n/a*


Communications

Supporting Features for Communications & Threat Intelligence

Feature

Element

Access

Contact Groups

Communications Recipients

Access to Contact Groups Option when Composing new Notifications - See data access below for more information.

Notify Contacts

Notify Contacts on the home screen and in Event Rooms

Message Logs

Access the communications dashboard from the Main Menu and in Event Rooms, containing previously issued communications, including responses.

Threat Alerts

Access the Threat Intelligence Dashboard from the Main Menu and Home Screen

Note: Features marked with n/a *, are no longer available, however the permission labels still appear in Role Sets, we expect this to be updated in late 2023


Data Access

Response Teams

Available when Notify Contacts and Contact Groups are enabled in the Communications Section above

All Response teams that are created in your iluminr account will appear in this list, When a team is selected, it will be accessible by an iluminr User in this Role Set when sending communications and team activations.

Contact Groups

Available when Notify Contacts and Contact Groups are enabled in the Communications Section above

All Contacts groups that are created in the People Library of our iluminr Account will appear in this list. When a Group is checked it will be accessible by a user in this role set when sending communications from iluminr.

Documents

  • Global Documents: Have access to Global documents when in Event Rooms

  • Event Documents: Have access to create Event Specific Document Folders and to upload and access documents in these Event Specific Folders

Documents are available folders managed by admin users that contain materials that team members may need access when responding to an event, E.g. Crisis Management Documents and templates, BIAs, Emergency Response plans etc..

  • All Folders managed in Documents will appear in this list. When a folder is checked it will be accessible to users in this role set when in Event Rooms.


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