Understanding Permissions and Access Levels in iluminr

In the world of iluminr, managing access and permissions is crucial for maintaining the security and efficiency of operations. This management is primarily handled through the concept of Role Sets and Access Levels.

Role Sets in iluminr are foundational to managing people within the platform. They dictate what action plans a user can see and enable administrators to exert control over various permissions.

The access levels within iluminr are broadly categorised into two types:

Functional/feature access; and
Data access.

Functional access deals with what a user can interact with, while Data access determines the data a user can view or modify.

Feature Access

Event Dashboard

Features in an Event Room

Feature	Element	Access
Event Gauge	Incident assessment widget	View the incident assessment widget in Event Rooms
Event Location	Map widget with impacted sites	View and access the map widget in event rooms
Fact & Assumption	Information board	View and access the information board in event rooms
Task Board	Event tasks board	View and access event tasks in event rooms
Issue Board	n/a*
Action Plans	n/a*
My Tasks	n/a*
Activate Teams	Activate teams buttons	Access the activate teams buttons in event rooms
Notify Contacts	Notify button	Notify contacts on the home screen and in event rooms
Message Log	Message log button	Access the communications dashboard of previously issued communications, including responses
Close Event	Close event button	View and interact with close event button in event rooms
Incident Assessment	Impact Assessment	Complete and redo an incident assessment in event rooms
Documents & Resources		Access Documents in Event Rooms - See Data access below for more information
Impact Assessment	Impact Assessment	Complete and redo an impact assessment in event rooms

Workflow

Supporting Features in Event Rooms and Communications

Feature	Element	Access
Initiate Event	Create an event	Create a new Event Room from the Home Screen and/or in the Event Rooms/Current Events page
Incident Assessment	Incident assessment widget	Complete and Redo an Incident Assessment in Event Rooms
Activate Teams	Activate Teams button
Command Centre	n/a*
Action Plans	n/a*
Impact Assessments	Impact assessment widget	Complete and redo an impact assessment in event rooms

Support features in Event Rooms

Feature	Element	Access
White Boards	Information and Event Tasks Boards in Event Rooms	View and Access Information and Event Task Boards in Event Rooms
Briefing Templates	n/a*
Crisis Meeting Agenda	n/a*

Communications

Supporting Features for Communications & Threat Intelligence

Feature	Element	Access
Contact Groups	Communications Recipients	Access to Contact Groups Option when Composing new Notifications - See data access below for more information.
Notify Contacts		Notify Contacts on the home screen and in Event Rooms
Message Logs		Access the communications dashboard from the Main Menu and in Event Rooms, containing previously issued communications, including responses.
Threat Alerts		Access the Threat Intelligence Dashboard from the Main Menu and Home Screen

Note: Features marked with n/a *, are no longer available, however the permission labels still appear in Role Sets, we expect this to be updated in late 2023

Data Access

Response Teams

Available when Notify Contacts and Contact Groups are enabled in the Communications Section above

All Response teams that are created in your iluminr account will appear in this list, When a team is selected, it will be accessible by an iluminr User in this Role Set when sending communications and team activations.

Contact Groups

Available when Notify Contacts and Contact Groups are enabled in the Communications Section above

All Contacts groups that are created in the People Library of our iluminr Account will appear in this list. When a Group is checked it will be accessible by a user in this role set when sending communications from iluminr.

Documents

Global Documents: Have access to Global documents when in Event Rooms
Event Documents: Have access to create Event Specific Document Folders and to upload and access documents in these Event Specific Folders

Documents are available folders managed by admin users that contain materials that team members may need access when responding to an event, E.g. Crisis Management Documents and templates, BIAs, Emergency Response plans etc..

All Folders managed in Documents will appear in this list. When a folder is checked it will be accessible to users in this role set when in Event Rooms.

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