Quickly allocating and managing tasks has never been more important, and the new task board makes this process fast, effective and transparent.

Create actions with just one click, assign tasks, notify assignees, stay abreast of updates and share your progress with anyone.

Learn about the Task Board through this video

Duration | 3 minutes

What is the Task Board?

The Task Board is an interactive component of the Event Room, that enables you to allocate key activities across your organisation, stay abreast of their progress and successfully manage critical events.

Where do I find the Task Board?

  1. Visit https://login.catalysttech.co

  2. Login using your iluminr username and password.

  3. Click on the Event Rooms tab in the Navigation Bar.

  4. Click the Event Card with the corresponding event name.(If no event is in progress, create an event via the + New Event button on the right-hand side of the screen. Learn more at How do I create an event?)

  5. In the Event Room, scroll to the bottom of the page. On the right, you will see the summary version of the Task Board.

  6. Click on the summary Task Board or View All, to open a new tab for the Task Board.

  7. You are now accessing the full Task Board.

How do I use the Task Board?

Each row of the task board displays the priority of the item, a reference number, the status of the task, a description, due time and date, the assignor, the assignee and time and date created.

Any rows with new or updated information will highlight in light purple.

You can also toggle, on or off, the ability to notify assignees of the tasks allocated to them via SMS and email.

Learn how to:

  • Search and Filter

  • Notify Assignees

  • Add a Task

  • Edit a Task

  • Delete a Task

  • Share Task Board

Search and Filter

The search bar allows you to search for and display tasks that contain specific keywords of your choice. The task board can be filtered by status, time period and priority; all of the filters can be cleared at any time.

Notify Assignees

You can toggle, on or off, the ability to notify assignees of the tasks allocated to them via SMS and email.

Add a Task

Adding new tasks to the Task Board is quick and easy.

  1. Click on Add description and type in the first row of the task board and then hit enter. All other information can be entered later. Pressing the Enter key to move to the next line for a new task row, enables rapid data entry.

  2. Click on the Priority icon and select the correct priority from the drop-down menu.

  3. Click on the Status and select the correct status from the drop-down menu.

  4. Click on the Due Date and select the correct date and time and click Save.

  5. Click Add Assignee to allocate a task.

  6. Using the search functionality, select the person responsible for the task from the option or create a new contact.

  7. Clicking anywhere on the row will also activate a side panel for further information or actions.

  8. You can also toggle on or off the ability to notify the assignee of the specific task allocated to them, sent via SMS and email.

  9. Click Updates to create notes, link information and further collaborate about the specific task.

  10. Click Attachments and links to upload relevant documents or link to a piece of information on the information board, creating clear connectivity and accountability.

  11. Click Link Information to link information from the Information Board to the specific task. If you have not yet added information to the information board, you can do so by clicking Create new Information.

  12. Click Upload an attachment and select the relevant file you would like to upload.

Edit a Task

  1. On the Task Board, click anywhere in the row of the task that you would like to edit. Clicking on the row will activate the side panel.

  2. Click the options icon and select Edit.

Delete a Task

Delete a task from the Task Board by clicking on the task, selecting the options icon and click Delete Task.

Share Task Board

See the article How do I share boards? for more information and a detailed guide.

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Contact the Catalyst Customer Success Team by clicking the button above.

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